MEMBERS PRESENT: Douglass Barker, Margaret Crisler, Carolyn Webber, Galen Stearns and Christopher Doyle. David Sullivan, Town Administrator, was also present. Meeting commenced at 7:00 pm.

ANNOUNCEMENTS: Mrs. Crisler displayed a pansy orchid.

Mr. Barker read the following announcement from the Tax Collector.

"As many of you have heard or read in the local papers, our real estate tax bills will most likely be mailed later than usual this Spring, approximately two weeks. If this occurs, the due date will also be extended to allow thirty (30) days notice. Though we may only be billing for the Town and County portions at this time, we are planning to mail a subsequent bill shortly after the New Hampshire Legislators reach a decision on funding for the educational needs of students in the state."

LIAISON REPORTS: Ms Webber reported that the Historic/Heritage Commission met and discussed plantings at various town buildings.

Mrs. Crisler noted that the Planning Board is continuing work on updating the Master Plan and noted upcoming agenda items. She further reported that Recreation is moving ahead with spring activities, noting enrollments are up in all programs. Also the Technical Advisory Committee is meeting with department heads and working closely with the library.

Mr. Barker asked if the Board would concur to attach liaison reports to the minutes, and not include detail in the minutes. The Board did not agree.

Mr. Doyle reported that the Griffin Park Committee met last week and the members were given assignments.

TRANSFER STATION BID AWARD - TRAILER: Wayne Bailey, Transfer Station Manager, stated that three bids were received for a live bed trailer. Bids ranged from $38,000 to $49,667.25. He recommended the heavier and more substantial 1999 Spectec from DeVito for $44,845.00. Mr. Stearns reviewed the bids with Mr. Bailey and agrees with his recommendation. Mr. Stearns motioned to authorize the purchase of the 1999 Spectec from DeVito for $44,845 . Mr. Doyle seconded. Passed unanimously.

Mr. Bailey will be evaluating a front loader in the next few days and encouraged the Board to stop by to see it.

CONSENT AGENDA: Mr. Sullivan suggested that the Board does not need to vote on the manifest but they do need to review and sign it. Board concurred.

Mr. Stearns motioned to approve the minutes of April 5, 1999. Mrs. Crisler seconded with the following change - under Liaison Reports - the Griffin Park Committee is not scheduled for the Planning Board on May 5th but hopes to be on their May 5th agenda. Mrs. Crisler questioned if Rogers Field was Cemetery land and Mr. Sullivan stated that based on research to date, was the Town’s and intent, through 1975, for it to be cemetery land. Motion passed unanimously.

INTERVIEW: The Board interviewed Patrick Schena for a position on the Historic District Commission.

FIRE STATION BUILDING UPDATE: Mr. Barker read a memo from Chief Fruchtman requesting that the Planning Board fees for the new fire station be waived. Mr. Stearns motioned to waive fees per Chief Fruchtman’s request. Mrs. Crisler seconded. Passed unanimously.

Chief Fruchtman stated they hope to be on the May 5th Planning Board agenda and are working with Landry Associates on the design.

CORRESPONDENCE: Request received for a final bond release for Computer Auto Sales in the amount of $5,000. Mrs. Crisler motioned to approve release of the final bond in the amount of $5000 to Computer Auto Sales. Mr. Stearns seconded. Passed unanimously.

Request received for a final bond release for Ronald Coish (North Lowell Road) in the amount of $1320.00. Mrs. Crisler motioned to release the final bond of $1320 to Ronald Coish for Lowell Road. Mr. Stearns seconded. Passed unanimously.

Memo received from Mr. Sullivan regarding the Cable franchise - Harron Communications has been sold to Aldelphia Communications. Legal process is now underway. Document will be forwarded to the Cable Committee for their review.

OLD BUSINESS: None.

NEW BUSINESS: Mr. Barker had four items:

1. Review the Board of Selectmen rules of procedure - general update and consider agenda deadline of Thursdays.
2. Ask Town Administrator and Health Officer to forward Rules of Procedures for Board of Health hearings to the Board for review. Mr. Stearns requested the original draft also.
3. Noted that he has submitted a draft copy the for an Emergency Lane process to be brought forth for discussion.
4. Ask Mr. Sullivan to begin finding an appropriate slot on agenda for discussion of the present Fire Station re-use.

Mrs. Crisler told the Board that she thinks they should consider a recommendation by Bernard Waugh in his book,"A Hard Road to Travel", for the Board to adopt a policy for building on Class VI roads. Mr. Barker asked Mrs. Crisler to provide copies of Mr. Waugh’s recommendations and to draft a proposed policy. Mrs. Crisler agreed.

Mrs. Crisler also suggested that the history of our roads be researched and documented. Mr. Sullivan noted that this area had been researched by others in the past. Mrs. Crisler will meet with Mr. Thorndike to review information available.

Fire Chief Fruchtman announced that some residents have been requesting permits to burn brush. He stated that it will take 24hours of soaking rain before permits will be issued.

He also stated that the thermal imagining camera, training mannequin and new chain saws have been purchased. The emergency management airport radio is in and fully charged.

CEMETERY PAVING: Gail Webster, Cemetery Trustee, told the Board that last October they obtained a paving proposal and held over funds from their 1998 budget for this project. The Trustees have not been able to contact this contractor and now wish to go to a new bidder. Ms Webster asked if the Board would waive the bid process. Ms Webber made a motion to waive the bid process and award the bid to FER Enterprises for the sum of $5213.58. Mr. Doyle seconds. Mr. Stearns asked if we should not go back to the second bidder and ask them to rebid. Ms Webster stated that they were not pleased with their references but could go back out to bid, the Board of Selectmen wishes. Mr. Sullivan noted that through an oversight, these fund were not in the formal carryover budget, but he is researching if they still can be carried over. He further noted that this work can proceed as priorities in the Cemetery Budget can be adjusted. Passed unanimously.

Ms Webster told that Board that a retaining wall will be put in the infant section of the Cemetery and they will have scouts working with Mr. Drury on this project.

Ms Webster told the Board that the Cemetery Trustees are against removal of the trees at Rogers Field as it will eventually be used for a cemetery. She asked that the Cemetery Trustees be advised of any proposed work there.

PUBLIC HEARING - BOARD OF HEALTH The Board recessed their meeting and opened a public hearing as the Board of Health.

Mrs. Crisler read the public notice outlining the waivers requested from the Waste Disposal/Septic Ordinance for property located at 91 West Shore Road owned by Richard and Darlene Lamon. Waivers requested are as follows:

1. Requesting 8.5’ to property line from leach field on the southerly side of the bed where 10’ is required.
2. Requesting 86’ to an existing artesian well on the abutting property located to the south from the proposed absorption field where 100’ is required.
3. Requesting 85’ to an existing artesian well on the abutting property located to the north from the proposed absorption field where 100’ is required.
4. Requesting 88’ to a proposed artesian well on the subject property from the proposed absorption field where 100’ is required.
5. Section 109:B.3: Requesting that it be allowed to submit this plan at a scale of 1" = 10’ rather than 1’ = 20’.

Mr. Flanders showed the plan to the Board along with notification to abutters and copies of tax map depicting the property being discussed.

Mr. Lamon explained his request to replace his present septic system which is barely functional. Mrs. Healey, an abutter, spoke in favor of the requested waivers. Mr. Lamon presented a letter from another abutter stating that he was not opposed to proposed system.

Mrs. Crisler moved to approve the waivers requested for 91 W. Shore Rd as outlined above. Mr. Doyle seconded. Passed unanimously.

The Board of Health hearing was adjourned.

PUBLIC HEARING - BELL ROAD - Mrs. Crisler read public notice regarding Bell Road The Board will hold a Public Hearing on April 19, 1999 in accordance with RSA 231:59a for the purpose of considering designating Bell Road as an Emergency Lane.

The public need criteria, as previously established by the Board, which they would evaluate roads being consider for Emergency Road declaration is:

1. A school bus must pass over and through the private road in route to a public road: and/or
2. The road provides fire truck access to a water source. This means that the truck is able to draft directly from the water source and does not mean a water source which is accessible by hoses only.

The Board was in receipt of a Petition from owners on Bell Road to declare it as an emergency lane.

Laureen Terry, representing the residents of Bell Road stated that the road is used year round and that there is access to lake for boats and snowmobiles.

Chief Fruchtman stated that per his memo to the Board, the Fire Department does not consider Bell Road as fire truck access. He reassured residents that if there was an emergency on Bell Road, fire and emergency equipment would reach them. He further stated that they would not put fire equipment in undue danger.

Ms Webber stated that she could not see that Bell Road meets the "public need" criteria. Mr. Stearns and Mrs. Crisler agreed. Mrs. Crisler mentioned a need for camp road criteria for these roads to become town roads.

Tom Terry of Bell Road, told the Board that he felt their’s was a narrow interpretation of the governing RSA.

Mr. Stearns motioned to deny declaring Bell Road an emergency lane. Mr. Doyle seconded. Passed unanimously.

Mr. Barker stated that they would continue to work toward a solution to the roads surrounding the waters.

OTHER BUSINESS: Mr. Sullivan noted that the legislature in their search for school funding is considering a consumption tax of 1%, with no provision to exempt municipalities. He asked the Board to consider sending a letter to our representatives requesting that they exempt municipalities. Mr. Stearns motioned to authorize letter sent on behalf of Board as outlined by Mr. Sullivan. Ms Webber seconded. Passed unanimously.

NON-PUBLIC SESSIONS: Mrs. Crisler motioned and Mr. Stearns seconded to go into non-public sessions in accordance with RSA 91-A:3, IId and c. Subjects were land acquisition and reputations. Roll call vote - all members - yes. The Board and Mr. Sullivan were in attendance in both session.

Mr. Sullivan informed the Board of a possible interest in acquisition of a parcel of town property. Mr. Sullivan will follow-up.

The Board discussed a matter involving reputations. No decisions.

The Board then adjourned into a workshop session to work on the proposed blasting, tattoo, massage and solid waste ordinances.

Mr. Doyle moved to adjourn. Mr. Stearns seconded. Meeting adjourned at approximately 10:30 pm.

Respectfully submitted,

Kathleen M. Davis
Administrative Assistant

NOTE: These minutes are prepared in draft form and have not been submitted to the Board for approval.