MEMBERS PRESENT:Charles McMahon, Douglass Barker, Carolyn Webber, Margaret Crisler, and Galen Stearns. David Sullivan, Town Administrator, was also present. Meeting commenced at 7:00 pm.

ANNOUNCEMENTS: Wayne Bailey, Transfer Station Manager, announced that "America Recycles Day" is November 15th. Mr. Bailey has contest applications for various prizes associated with the event.

Mr. Bailey also noted that there is increasing awareness in the solid waste field regarding disposal of mercury containing devices - i.e. thermostats and thermometers. Please bring these items to the Transfer Station and the staff will make sure that they are separated and disposed of properly.

Thomas Case, President of the Senior Citizens, announced that there are some changes in Medicare due to the Balanced Budget Act. Mr. Case attended a seminar concerning these changes. For more information you can call the Senior Center at 434-2411. Mr. Case noted that the Seniors will have a raffle on election day.

Mr. Case also recognized Charlie and Kim McMahon's generosity in donating their winnings from the Seniors Apple Festival 50/50 raffle to the Shepherd's Pantry. Mr. Case stated that with the holidays coming soon, the pantry would appreciate food and monetary donations.

Mrs. Crisler announced that the Woman's Club is sponsoring their annual coat collection on November 7th from 10 am to 2 pm at the Town Hall.

Mrs. Crisler also announced that the Christmas Floral Showcase at Searles Castle will be held the next three weekends. This is the Sisters biggest fund raiser of the year for the Castle's upkeep.

Mrs. Crisler also displayed a beautiful orchid raised by her husband.

Mr. McMahon stated the Technical Committee wants to promote their website which is located at www.windham.town.nh.us.

Mr. McMahon stated that in the first ten minutes of this meeting the cable aired a program with Michael Fedele, Assessor, explaining the new assessments and methods at which they were derived. He thanked Mr. Fedele for the informative program.

Mr. McMahon wished a speedy recovery to Lillian Murphy following her recent surgery.

LIAISON REPORTS: Mrs. Crisler reported that the Planning Board has heard the following proposed new projects: assisted living facility for 72 residents, supermarket, pharmacy and fast food establishment, and a carwash. Also the Board dropped some municipal impact study requirements for the proposed adult video/book store now that there will not be nude dancing. The expansion of St. Matthew's was approved with conditions. Hearings on the Heritage Hill/Castle Hill Road connection will continue. The Board is also working on zoning amendments.

Mrs. Crisler stated that the Technical Committee and Board of Selectmen's Workshop was a success and the Committee reminds all Boards and Committees to get their minutes to the Webmaster.

Mrs. Crisler further reported that the Cable Board interviewed candidates for the studio coordinator position.

Mr. McMahon stated that the CIP is continuing to work the projects and numbers for the 1999 budget.

BID AWARD GRIFFIN PARK: Mr. Sullivan stated that the wood cutting at Griffin Park went very well and they may have another session.

Mr. Sullivan stated that there is demolition at Griffin Park containing asbestos and he has obtained the following bids for its removal:

Mr. Sullivan recommended the Board award the bid to Alpha Asbestos Abatement. He noted that these bids include removal, test pits, insurance, etc. and additional removal would cost approximately $200 per cubic yard. Mr. Stearns motioned to award the contract for removal of asbestos at Griffin Park to Alpha Asbestos Abatement, Inc. for their bid price of $2330. Mrs. Crisler seconded. Passed unanimously.

LIGHTING EFFICIENCY PROJECT: Mr. Sullivan stated that LighTec, Inc. performed a comprehensive lighting efficiency study for the Town Hall, Building Department, Armstrong Building and the Fire Station. The cost to install energy efficient lighting in all four buildings would be $12,280 and would save $2800 per year in electric costs. Mr. Sullivan stated that PSNH is presently offering an incentive of $4,271 which would reduce the cost to $7,932.33. Mr. Barker moved to award the contract to retrofit the lighting at the Armstrong Building, Town Hall, and Building Department to LighTec. Mrs. Crisler seconded. After some discussion Mr. Barker withdrew his motion and motioned to award the contract to LighTec to retrofit the lighting at the Armstrong Building, Town Hall, Building Department and Fire Station dependent on the PSNH grant for a total cost of $7932.33 and also to waive the bid process. Mrs. Crisler seconded. Passed unanimously.

CONSENT AGENDA: Mr. Barker motioned to approve the minutes of October 12th and 19th as presented. Mr. Stearns seconded. Passed with Ms Webber abstaining from the minutes of the 19th.

Mr. Barker motioned to approve the manifest of October 26th. Mr. Stearns seconded. Passed unanimously. Mr. Barker motioned to remove approval of the manifests off the agendas with the Board still reviewing and/or questioning and Mr. Sullivan approving. Mr. Stearns seconded. Passed unanimously.

CORRESPONDENCE: Letter received from Liz Greenleaf of Telo Road regarding her dislike of the red sign on Route 111.

Letter received from Patricia Brendle regarding the condition of Gertrude Road. This will be addressed at the budget hearings.

Letter received from James Dufresne requesting a skateboard/rollerblade park in Windham. Request will be forwarded to Recreation and Griffin Park Committees.

Copy of a letter sent to the Salem Planning Board from Alfred Turner, Director of Planning & Development, was received regarding the proposed supermarket complex as it is the consensus of the Planning Board that the complex will have a regional impact.

Memo on file regarding Stop signs for the intersections of Glenwood, Gertrude and Thomas Streets from Alfred Turner, Planning Director. This matter is being reviewed by the Highway Safety Committee.

Mrs. Crisler motioned to release the following road bonds which were previously recommended by the Planning Board:

Newfound Rd partial release of $52,492.80 with $9,271.20 retained; Cochran Farm Rd partial release of $9.324.00 with $8,676.00 retained; Longmeadow Rd total release of $12,634.01 plus interest; Candlewood Rd partial release of $6,008.00 with $22,252.00 retained; Coventry Rd partial release of $27,022.00 with $25,586.00 retained and 32 Governor Dinsmore Rd, 7-B-2 total release of $1,000.00. Mr. Stearns seconded. Passed unanimously.

OLD BUSINESS: RR BEDS - Mr. Sullivan stated that he has received a response from Mr. Carter with the State regarding the Town's acquisition of the old railroad bed located near the men's ballfield at the Nashua Road facility. Mr. Carter is in agreement subject to the property reverting back to the State for transportation needs in the future if necessary. However, this request has to be approved on multiple levels and will take six to nine months for a final decision.

MEN'S BALLFIELD - Mr. Sullivan asked the Board to start thinking about the options available when the lease on the men's ballfield is up, which is March of 1999. He stated that the property is available for purchase with an asking price of $100,000 and contains 12.9 acres.

SEARLES RENTAL - Mr. Sullivan stated that the contract with the agency for rentals of the Searles Building will not be renewed. Volunteers will handle the rentals and cleaning will be done by the in house crew.

CONDUITS - Mr. Sullivan reported that Mr. Devlin found only one conduit and not two as planned crossing Route 111 to Fellows Road. Everything will fit in the one conduit, however there is no spare. Mr. Sullivan suggested that we run a new separate conduit along the right hand side of Fellows Road, connecting to the existing conduit at the Police Station. By doing this the risk of damage to the fiber optic cable will be lessened by reducing the amount of bends existing in the current configuration. The Board authorized Mr. Sullivan to follow thru on this project.

VAULT - Mrs. Crisler asked the status of a new vault for the Town Hall records. Mr. Sullivan stated that he and Mrs. Tuck will be checking into vaults and will have more information at budget time.

SIGN NEW COMPLEX - Mr. Stearns asked the status of a sign for the new complex. Mr. Sullivan stated that to date nothing has been done due to other priorities.

OTHER - Mr. Barker asked Mr. Sullivan for a meeting schedule for the remainder of the year.

Mrs. Crisler discussed the background of the bulletin board on Channel 51. The Board will have a workshop with Cable in the near future and this can be discussed along with the Cable's by-laws.

Mr. Sullivan asked the Board if they were interested in having a budget session on a Saturday - one day to do the two main budgets - Police and Fire. The Board agreed to discuss the budget process at their meeting on November 2nd before setting the sessions.

NEW BUSINESS: Mr. McMahon told the Board that a resident has offered to put town records on a CD ROM at no charge. His company will provide the scanners and training. The Board agreed to have the gentleman meet with Mr. Sullivan and work with the Technical Committee.

Mr. McMahon stated that Town Counsel is collecting information regarding Route 111/28 and will provide a status report for the Board.

Mr. McMahon reminded everyone to vote on November 3rd at Center School. Polls will be open from 7 am to 8 pm.

Halloween trick or trick will be on October 31st from 6 to 8 pm.

NON-PUBLIC SESSIONS: Mr. Barker motioned to go into non-public session in accordance with RSA 91-A:3, IIa and e. Ms Webber seconded. Roll Call Vote - all members - yes. The Board and Mr. Sullivan were in attendance. Subjects were personnel and legal.

Mr. Sullivan updated the Board on the Cable coordinator candidate.

The Board discussed a legal matter. Mr. Sullivan will contact Town Counsel for an opinion.

Mr. Stearns motioned to adjourn. Ms Webber seconded. Meeting adjourned at approximately 9:30 pm.

Respectfully submitted,

Kathleen M. Davis
Secretary


NOTE: These minutes are prepared in draft form and have not been submitted to the Board for approval.