MEMBERS PRESENT:Ralph Williams, Douglass Barker, Carolyn Webber and Margaret Crisler. Charles McMahon was not present due to illness. David Sullivan, Town Administrator, was also present. Meeting commenced at 7:00 pm.

NON-PUBLIC SESSIONS - Ms Webber moved to go into non-public session in accordance with RSA 91-A:3, IIa and c. Mr. Barker seconded. Roll Call Vote - all members - yes. The Board and Mr. Sullivan were in attendance. Subjects were personnel and reputations.

PUBLIC SESSION - Mr. Barker motioned to extend the tenancy of Mary Griffin to April 1, 1998. Mrs. Crisler seconded. Passed unanimously.

Also discussed in non-public were: Mr. Sullivan updated the Board on the recruitment process for deputy fire chief - the Board will meet to discuss the recruitment committee's recommendations on March 9th.

Mr. Sullivan also updated the Board on the recruitment process for custodians and the Board will be given his recommendations on March 2nd.

The Board also extended an employee's bereavement leave for an additional week.

PUBLIC MEETING - ANNOUNCEMENTS - Mr. Williams made the following announcements:

Election Day is March 10th - Poll hours are 7 am to 8 pm at Center School.

Town Meeting is March 14th at Golden Brook School at 9 am.

Mr. Williams expressed the Board's sympathy to Mr. Dobson and his family on the death of his stepson.

College scholarships offered by local organizations are listed in last week's Windham Independent along with procedures for applying.

The Garden Club now has a web page.

POLICE COMMITTEE UPDATE - Chief Moeckel updated the Board on the process of the new police station. He stated that in the lower level the walls are primed and the duct work for the heat and air conditioning systems has been installed. The cellblock area is presently being worked on.

Chief Moeckel told the Board that on the main level sheetrock is being put up. The duct work is installed as is the rough wiring and plumbing. Work is now being done in the dispatch area.

The Chief stated that bid for the security system were received and opened on February 20th. He will have a recommendation for the award of this bid on March 2nd.

The bids were as follows:

Mr. Barker noted that last week the state had approved installation of the traffic light at Fellows Road - installation not later than June 26th and hopefully much earlier.

Mr. Williams noted that the renovations to the Armstrong Building are proceeding nicely.

COMMITTEE INTERVIEWS - The Board interviewed the following residents for position on respective committees or boards:

PUBLIC HEARING - AMBULANCE FEES - In accordance with RSA 41-9A, the Board of Selectmen is holding this Public Hearing for the purpose of amending the fees charged for ambulance services as follows:

Mr. Barker motioned to approve the increase as recommended by Chief Lipe. Mrs. Crisler seconded. Passed unanimously.

LIAISON REPORTS - Mrs. Crisler stated that the Planning Board will consider the Star Vector site plan on March 4th. She also stated that the subcommittee work on water supply met last week.

Mrs. Crisler also noted that the Design Review Committee, which is a subcommittee of the Stewardship Committee, is working on their standards. Mrs. Crisler thanked Mr. Gattinella for his assistance.

Mrs. Crisler stated that the Technical Committee is working on their data base and geographical projects.

Mr. Barker thanked everyone for their participation in last Thursday's Emergency Management meeting. He especially thanked Salem's Fire Chief Nadeau for facilitating the meeting.

Ms Webber attended the Historical District Commission meeting. Subjects at that meeting included the progress on the new museum, the Heritage Commission, Fletcher's Corner and preservation of the Bartley House and Senior Center.

PUBLIC HEARING ON SEARLES SCHOOL SPECIAL REVENUE FUND ARTICLE - The Board held a Public Hearing to comply with the statutory requirement of RSA 31:95-c and d. Article 9 reads TO BE VOTED ON BY BALLOT: "Shall we adopt the provisions of RSA 31:95-c to restrict 100% of the revenues from income derived from the rental of the Searles Building to expenditures for the purpose of renovations and restoration of the Searles Building? Such revenues and expenditures shall be accounted for in a special revenue fund to be known as the Searles Special Revenue fund, separate from the general fund. Any surplus in said fund shall not be deemed part of the general fund accumulated surplus and shall be expended only after a vote of the legislative body to appropriate a specific amount from said fund for a specific purpose related to the purpose of the fund or source of the revenue".

Mrs. Crisler motioned to place the above Article on the ballot. Ms Webber seconded. Passed unanimously.

CONSENT AGENDA - Mr. Barker motioned to approve the minutes of January 26, 1998 with the following amendments:

• Page 2, 2nd paragraph, add non before regulatory;
• Page 2, 2nd paragraph, Motion passed by majority, not unanimously, with Mr. Barker and Mr. McMahon opposed;
• Page 2, 6th paragraph, Insert prior to motion being seconded. After discussion, the motion was amended to have an alternative article at Town Meeting for renovations by the Town to the present police station, should the school article for renovations fail. The Town Administrator and School Board Administrator will work out the language;
• Page 4, 2nd paragraph second line after supply add the Planning Board;
• Page 5, last paragraph first line, change dispose to discuss and in 4th line and add he before requested and
• Page 6, paragraph 4 last line, change would to should.

Mrs. Crisler seconded. Passed unanimously.

Mr. Barker motioned to accept the minutes of February 5, 1998 as presented, the payrolls of February 3, 10, 17 and 24th and the manifest of February 16th. Ms Webber seconded. Passed unanimously.

CORRESPONDENCE - Letter received from Bernard Rouillard and Wayne Morris regarding a proposed parking lot at Griffin Park in response to a previous letter from Rick Hancock, Chairman of the Griffin Park Committee.

Letter received from the NH State Emergency Response Commission stating that Windham did not received a grant because they felt the limited funds available would be best used to fund regional hazmat districts rather than individual town projects.

Request received from the Planning Board and Director of Planning to release a partial road bond on Nottingham Road - amount to be released is $29,654. Mrs. Crisler moved to release $29,654 on the Nottingham Road bond and retain $22,822. Ms Webber seconds. Passed unanimously.

Press Release received regarding "Windham Firefighters and Seniors Team Together for "Life". For more information contact Tom Case, Windham Senior at 434-2411 or the Windham Fire Department at 434-4907.

Letter received from Chairman of the Salem Board of Selectmen requesting the Board's endorsement of asking the State to move up the construction of the Route 111 By-Pass. Windham's Board did not endorse this request. The State House of Representatives voted to urge the DOT to give priority to this project if funds become available. The construction is to begin in 10 years.

OLD BUSINESS - Mr. Sullivan told the Board that he had a request for the old windows from the Town Hall. He stated that six of the windows have been saved but asked permission to dispose of the others. Mr. Barker moved to grant Mr. Sullivan permission to dispose of the old windows from the Town Hall. Mrs. Crisler seconded. Passed unanimously.

NEW BUSINESS - Mr. Sullivan stated that he had obtained a quote to refinish the floors in the Armstrong Building. He requested that the Board waive the bid process and award the bid. Mr. Barker motioned to waive the bid process for refinishing the floors in the Armstrong Building. Ms Webber seconds. Passed unanimously.

Mr. Sullivan stated that his quote was from J.S. Marshall Fine Wood Floors in the amount of $2399.10 and recommended that the Board award the firm this contract. Mr. Barker so moved. Ms Webber seconded. Passed unanimously.

Mr. Williams announced that the Board of Selectmen will meet as follows:

Mr. Willliams again reminded everyone to vote on March 10th and attend Town Meeting on March 14th.

NON-PUBLIC SESSIONS - Mr Barker motioned to go into non-public session in accordance with RSA 91-A:3, IIc. Ms Webber seconded. Roll Call Vote - all members - yes. The Board and Mr. Sullivan were in attendance - subjects were reputations.

PUBLIC SESSION - Ms Webber motioned to appoint Louise Peltz as a regular member and Joseph Saboto as an alternate member on the Recreation Committee. Mrs. Crisler seconded. Passed unanimously.

Ms Webber motioned to appoint Russell Wilder as an alternate member of the Planning Board. Mrs. Crisler seconded. Passed 3-1 with Mr. Barker opposed.

Ms Webber motioned to appoint Alfred Souma as an alternate member of the Board of Adjustment. Mrs. Crisler seconded. Passed unanimously.

Mr. Barker motioned to adjourn. Ms Webber seconded. Meeting adjourned at approximately 9:15 pm.

Following the Selectmen's meeting the Board met with Town Counsel.

Respectfully submitted,

Kathleen M. Davis
Secretary

NOTE:These minutes are prepared in draft form and have not been submitted to the Board for approval.