MEMBERS PRESENT: Margaret Crisler, Christopher Doyle, Galen Stearns and Roger Hohenberger. Carolyn Webber was excused. David Sullivan, Town Administrator, was also present. Meeting commenced at 7:00 pm.

ANNOUNCEMENTS: Police Chief Moeckel presented a plaque to James Marsden for his assistance with the State Police and Windham Police in apprehending a fugitive on July 2, 2000. The Chief commented that James' help was very much appreciated and commended him. He further noted that many good things young people do go unnoticed while the bad is reported.

Mr. Hohenberger reminded residents that the DOT will hold an informational meeting on the proposed improvements to I 93 and Exit 3 interchange on August 28th at the Town Hall at 7:00 pm. He noted that the plans will be finalized soon and this could be the last time for input.

LIAISON REPORTS: Mrs. Crisler reported that the Planning Board will conduct a Route 28 Corridor visit on September 9th at 9 am and invites the Board to attend.

SEARLES SCHOOL: Mr. Dick Forde asked the Board to allow the Windham/Salem Scholarship Pageant to use the Searles School on October 27th as a Town group. Mr. Sullivan stated that there would be a nominal charge to cover expenses. Mr. Stearns motioned and Mr. Doyle seconded to approve the above request, pending approval from the Historic Committee. Passed unanimously.

MINUTES: Mr. Hohenberger motioned and Mr. Stearns seconded to approve the minutes of July 30, 2001 as presented. Mrs. Crisler asked to amend the minutes to include the following under the Griffin Park discussion on Page 5, "The Griffin Park Committee recommended that three baseball fields be built at the Park". Mr. Hohenberger and Mr. Stearns amended their motion to include the above addition as proposed by Mrs. Crisler. Passed unanimously.

Mr. Hohenberger motioned and Mr. Doyle seconded to approve the minutes of August 7, 2001 as presented. Passed unanimously.

CORRESPONDENCE: A thank you note was received from the residents at McCauley Commons for the Senior Picnic.

Letter was received from Eric Nickerson outlining the offer from the State to purchase Castle Reach and his counter offer. An agreement has not been reached and negotiations have stopped.

OLD BUSINESS: Mr. Stearns asked the status of the repairs to Church Road. Mr. Sullivan stated the designs have been forwarded to Keach Associates for review and the bid specifications should go out this week. Installation should take place in October at which time the road will be shut down for 7-10 days. The Board will then discuss future traffic patterns for the road.

NEW BUSINESS: Mr. Sullivan informed the Board that they will need to make a decision next month as to whether they will move forward with the engineering phase of the proposed Lowell Road bike paths. Mr. Sullivan stated he would schedule it for the September 10th meeting. Mrs. Crisler stated that she will be unavailable for that meeting and requested the discussion be scheduled for the September 24th meeting. The Board agreed.

GRIFFIN PARK: Dennis Butterfield, spokesperson for the Griffin Park Committee, presented the following update.

• No expenditures have been made since last update.
• The Dredge Permit is in Concord and expected to be completed this week.
• Well to be installed this week.
• Electric service - utility pole has been installed.
• Pesaturo Electric is on site and working.
• General contractor was due back on site today but was not there.
• CIP request has been forwarded to the CIP Committee.

Mr. Hohenberger expressed his frustration that the loam has still not been removed and the contractor has not been responsive to deadlines given. He stated that he had discussed this with Mr. Sullivan and was informed we may not be able to collect liquidated damages due to our changes. Mr. Hohenberger motioned and Mr. Stearns seconded to have Mr. Sullivan notify Town Counsel to send a letter to the contractor stating that the Town will be seeking damages if the fields do not get seeded this year. Passed unanimously.

Mr. Butterfield explained that Winmill Equipment Company has offered to donate an Electrical Switch Box to house the electrical switch controls for the well pumps. Value is over $500 - which requires a public hearing in order to accept the donation. The hearing will be scheduled for September 10th.

Paved Pathway - Background - On May 1st bids were received to pave the 12' Perimeter Pathway and the 12' Center Service Pathway. The lowest bid received was $58K. This was in excess of the budgeted amount. The Committee has now made modifications to the proposal and makes the following recommendation.

1. Slight modification to the Spec:
   1. Maintain the 6" of gravel.
   2. Maintain the Spec for the Center Service Pathway of 12" and 2 ½".
   3. Reduce perimeter from 12" to 10" wide and thickness from 2 ½ to 2".
2. The Town is to pay $20K out of the Griffin Park Budget and the donors will fund the balance.
3. Place a plaque commemorating the donation of the pathway funding in memory of loved ones.

Mr. Stearns motioned to approve the specification modifications as recommended by the Committee. Mr. Hohenberger seconded. Passed unanimously.

Mr. Hohenberger motioned and Mr. Stearns seconded to hold a public hearing to accept the donation of the paving of the pathways. Passed unanimously.

Mrs. Griffin verified that the pathway would not be named for the donor and that the plaque would only state that the donation was in memory of loved ones. The Committee confirmed that.

Baseball Proposal: Mr. Butterfield stated the WBSA attended the Griffin Park Committee meeting on August 16th and gave the committee the proposed field layout and septic location. The Committee made the following recommendations:

1. Field measurements must be verified before a recommendation can be made by the Committee as they feel they may not be accurate.
2. They recommended that a "generic" irrigation layout be installed that would allow for changes with little cost.
3. Recommended that Griffin Park schedule a public hearing/meetings on the desirability and feasibility of these proposed changes to the Griffin Park Plan.

Mrs. Crisler asked if the plan showed that the septic was possible. Mr. Butterfield stated it was. Mrs. Crisler noted that she is in favor of bathrooms. She also stated that there is much misinformation out and noted that professional baseball is not coming to Windham and no public address system is planned.

The Board and Mr. Butterfield discussed the proposed plan. Discussion included measurements on the plan, irrigation, other activities, parking and how the plan for the park has been evolving. Mr. Hohenberger noted that it is a living park and will go thru changes.

The Board asked Mr. McMahon, President of the Windham Baseball/Softball Association, to explain the plan for the fields and building which they are proposing. Mr. Hancock, Chairman of the Griffin Park Committee, asked for a Point of Order. He stated that Mr. McMahon should not be allowed to discuss the proposed plan with the Board as it should be discussed further with the Committee and then the Committee should present it to the Board. He stated it was bad management to have Baseball speak at this time as the Board had directed them to work through the Committee. Mrs. Crisler stated and the Board agreed that more information is better and anyone can speak to them on this issue. After further comments from Mr. Butterfield, Mr. Hancock, Board members and Betty Dunn, Mr. McMahon explained the plans.

Mr. McMahon and the Board reviewed the plan and stated that Mr. Turner gave him guidance on the project and noted that the plan was a footprint which was professionally done by a local firm. The proposed multi purpose building would house handicap accessible bathrooms, storage room and a concession stand. He presented petitions signed by 160 residents supporting the plan. Mr. McMahon answered questions from the Board. Mrs. Crisler noted that lights are not presently in the plan, the Planning Board gave conditional approval for them in the future. The irrigation was also discussed.

A lengthy discussion ensued with the following persons expressing their concerns or support of the plan, how the process should proceed and encouraged all involved to work together: Dennis Butterfield, Margaret Case, Grace Cotton, Tod Marvell, Betty Dunn, Donna Molleci, Christine Marvell, Mary Griffin, Fred Noyles, Chuck Tomes, Elizabeth Martin, Charles McMahon and Rick Hancock.

Mrs. Crisler thanked everyone for their input and stated the process will continue. Mr. Hohenberger motioned and Mr. Stearns seconded to have the Griffin Park Committee work directly with the Windham Baseball/Softball Association to have the irrigation system planned (for 3 fields) in a timely manner, allowing it to be installed this year. Passed unanimously.

Mr. Stearns motioned and Mr. Hohenberger seconded to have the Griffin Park Committee hold public meetings to obtain public input on all proposed buildings at Griffin Park other than the utility buildings. Passed unanimously.

Mr. Doyle thanked the Cable volunteers for their hard work in setting up the Planning Department's new meeting room for cable casting. The room is permanently setup for all public meetings.

NON-PUBLIC SESSIONS: Mr. Hohenberger motioned and Mr. Doyle seconded to go into non-public session in accordance with RSA 91-A:3, IIa, c and e. Roll call vote - all members - yes. The Board and Mr. Sullivan were in attendance. Subjects were personnel, reputations and legal matters.

The Board discussed union negotiations.

The Board discussed the process to be used in recruiting for the position of Transfer Station Manager. Mr. Stearns will be the Board representative on the Selection Committee.

The Board discussed the State's offer for Castle Reach for wetlands mitigations and agreed to ask Mr. Nickerson to meet with them in a non-public session next Monday, August 27th regarding same.

Mr. Stearns motioned and Mr. Doyle seconded to retain Attorney Tucker to represent the Town for the Klemm Appeal, due to a request from Town Counsel stating he had a conflict of interest. Passed unanimously.

Mr. Hohenberger motioned and Mr. Stearns seconded to request a rehearing of Zoning Board of Adjustment Case 29-2001. Motion passed 3-0 with Mr. Doyle not present for this discussion as he is a member of the Board of Adjustment.

Mr. Doyle motioned to adjourn. Mr. Stearns seconded. Meeting adjourned at approximately 11 pm.

Respectfully submitted,

Kathleen Davis
Administrative Assistant

NOTE: These minutes are prepared in draft form and have not been submitted to the Board for approval.