MEMBERS PRESENT: Carolyn Webber, Christopher Doyle, Margaret Crisler and Roger Hohenberger. Galen Stearns was excused. David Sullivan, Town Administrator, was also present. Meeting commenced at 7:00 pm.

NON-PUBLIC SESSION: Mr. Doyle motioned to go into non-public session in accordance with RSA 91-A:3, IIc. Mr. Hohenberger seconded. Roll call vote - all members - yes. The Board and Mr. Sullivan were in attendance. The subject was reputations.

ANNOUNCEMENTS: Ms Webber stated that flu shots will be available for seniors on November 15th from 9 am until noon at the Senior Center.

Mr. Short of Liberty Mutual Insurance presented the "Liberty Mutual Fire Mark Award" to Lt. Scott Delaney. Chief Fruchtman and the Board extended their congratulations to Lt Delaney.

LIAISON REPORTS: Mrs. Crisler reported that the Planning Board held the first public hearing on the Master Plan and received many comments. They have since held a workshop considering these comments. Another public hearing will be held in the near future. Mrs. Crisler also stated that the Planning Board appointed Eileen Maloney as an alternate.

Ms Webber reported that the Historic District Commission is working with the Presbyterian Church for an addition in keeping with the area.

DEPARTMENT OF TRANSPORTATION - ROUTE 111 BY-PASS: The Route 111 By-Pass will start at the north ramp of Interstate 93 and end at the Windham/Salem line (approximately 3 mile span). Jeff Brillhart, Project Manager, Larry Keniston, Consultant Supervisor and Ted Kitsis, Chief of Consultant Design, explained in detail the proposed route of the By-Pass, the number of lanes in each area, sidewalks, road names, road accesses, mitigation areas, pedestrian bridge, etc.

They answered many questions from the Board and asked for the Board's input on various items. They noted that the drainage has not yet been designed. The Board agreed to get back to them regarding road name changes and/or additions and recreational access over Route 28. More detailed plans will be forwarded to the Town as soon as they are ready.

TOWN REPORT BIDS: Mr. Sullivan stated that two bids had been received for the printing of the Town Reports. They are as follows:

Mr. Sullivan recommended that the bid be awarded to Armstrong Graphics as they were the low bidder and also they had done a fine job last year. Mr. Doyle motioned and Mr. Hohenberger seconded to award the bid for the printing of the Town Reports to Armstrong Graphics as bid. Passed unanimously.

MINUTES: Mr. Doyle motioned and Mr. Hohenberger seconded to approve the minutes of October 30th as presented. Passed 3-0 with Ms Webber abstaining.

CORRESPONDENCE: Letter received from Chris Bohman requesting use of a town facility or parking lot to conduct a 4-H sponsored dog club. The Board agreed to have them work with Mr. Sullivan in locating a suitable place and also suggested they ask the Recreation Committee to consider supporting this activity.

Road Bond Releases: The Board will hold two final road bond releases until their meeting on November 27th when they will hold a Public Hearing to accept the roads.

Partial Releases: Mr. Hohenberger motioned and Mrs. Crisler seconded to approve a partial release on Tarbell Road in the amount of $6,750 to Barton Hope LLC (retaining $42,090). Passed unanimously.

Mrs. Crisler motioned and Mr. Doyle seconded to approve a partial release on Partridge and Quail Run Roads in the amount of $59,312 to Continental Paving and $2,938 to Mitchell Pond Estates (retaining $24,950). Passed unanimously.

Mrs. Crisler motioned and Mr. Doyle seconded to approve a partial release on Mitchell Pond Road in the amount of $13,180 to Mitchell Pond Estates (retaining $17,000). Passed unanimously.

Mrs. Crisler motioned and Mr. Doyle seconded to approve a partial release on Yorkshire Road (West) in the amount of $38,126 to Yorkshire Realty Trust (retaining $18,713). Passed unanimously.

Mrs. Crisler motioned and Mr. Doyle seconded to approve a partial release on Yorkshire Road (East) in the amount of $46,496 to Yorkshire Realty Trust (retaining $20,251). Passed unanimously.

GRIFFIN PARK UPDATE: Ms Webber asked the Board to reconsider the removal of the apple tree at the park as only two parking spaces would be lost and walls could be built around it by volunteers. Mrs. Crisler motioned and Mr. Hohenberger seconded to reconsider the removal of the apple tree. Passed unanimously. Ms Webber noted that there was a premature attempt to remove the tree.

Frank Farmer, member of the Griffin Park Committee, said that he found out this morning that the tree had been cut and that he was unaware that the Board wanted to reconsider this. He noted that at their last meeting they voted 4-0 to remove the tree.

Ms Webber stated that she had requested reconsideration last Thursday and felt that the apple tree may not be terminal and may be preserved at no cost. The Board agreed to discuss this matter at their next meeting.

Mr. Nickerson stated that if the tree was not removed the parking lot would have to be redesigned. Ms Webber disagreed.

Mr. Farmer reported that the cutting and seeds from the apple tree were taken on November 3rd. He stated that the change order wording is being worked on and noted that erosion control is in place on the soccer field and work has begun on the baseball area. He noted the weather has caused delays. Test wells are complete. The budget is on target and they asked the procedure for using the bond interest. Mr. Sullivan explained that it must be a warrant article for Town Meeting approval. Mr. Farmer also noted that public orientation scheduled for November 18th will have to be rescheduled.

RECREATION: Mr. Farmer, Recreation Chairman, announced that the Christmas tree lighting will be held on December 3rd beginning at 3:30 pm. Among other activities, the Middle School chorus, the Salem High School Band and the Community Band will perform.

Mr. Farmer also told the Board that a resident had requested that recreation consider sponsoring a lacrosse league, as some surrounding towns are forming leagues. He told the Board that the Committee is looking into this --fields, equipment, insurance, etc.

HIGHWAY SAFETY COMMITTEE RECOMMENDATIONS: Ms Webber asked the status of her request to remove the no parking signs on Cobbetts Pond Road. Mr. Sullivan stated that the Committee will be discussing this issue at their next meeting.

The Board was in receipt of a memo from Mr. Turner with the recommendations for stop signs. These requests were approved by the Highway Safety Committee.

Mr. Doyle motioned to approve the installation of a stop sign on Governor Dinsmore Road where it intersects Searles Road. Mr. Hohenberger seconded. Passed unanimously.

Mr. Doyle motioned to approve the installation of stop signs on Castle Hill Road at the intersection of Timberlane Road, in both directions and London Bridge Road where it intersects with Castle Hill Road. Mr. Hohenberger seconded. Passed unanimously.

Mr. Sullivan told the Board that there was a request, which the Highway Safety Committee recommends, to place a no parking sign at the dead end section of Governor Dinsmore Road. Mr. Doyle so moved. Mrs. Crisler seconded. Passed unanimously.

OLD BUSINESS: Mr. Doyle questioned the Town's donation to the Community Band. Mr. Sullivan stated that one donation was made. Mr. Doyle asked him to check to see if it has been processed. Mr. Sullivan will follow up.

NEW BUSINESS: Mr. Sullivan told the Board that the School Board has requested a date for their joint semi annual meeting. The Board agreed to meet on December 4th at 7 pm.

The Salem Town Manager asked if our Selectmen would like a joint meeting with theirs to discuss sewage. The Board will meet with them if they are proceeding with there plans, however local newspapers have reported they may drop their plans. Mr. Sullivan will follow up.

NON-PUBLIC SESSION: Mr. Doyle motioned to go into non-public session in accordance with RSA 91-A:3, IIa. Mrs. Crisler seconded. Roll call vote - all members - yes. The Board and Mr. Sullivan were in attendance. Subject was hiring.

Mrs. Crisler motioned and Mr. Doyle seconded to promote Kathleen Lelievre as a full time dispatcher. Passed unanimously.

Mr. Sullivan updated the Board on the recruitment of a deputy fire chief.

Mr. Doyle motioned and Mr. Hohenberger seconded to adjourn. Meeting adjourned at approximately 10:00 pm.

Respectfully submitted,

Kathleen Davis
Administrative Assistant

NOTE: These minutes are prepared in draft form and have not been submitted to the Board for approval.