MEMBERS PRESENT: Galen Stearns, Carolyn Webber, Christopher Doyle, Margaret Crisler and Roger Hohenberger. David Sullivan, Town Administrator, was also present. Meeting commenced at 7:00 pm.

ANNOUNCEMENTS: Mrs. Crisler displayed an orchid her husband raised. It will be on display in the Town Clerk's Office.

LIAISON REPORTS: Mrs. Crisler stated that the 4th of July activities were a great success. She extended special thanks to the Recreation Committee, Mike Sorter (Field Day) and the Lions Club (Food). Mrs. Crisler noted that the fireworks were fantastic and thanked the Cobbetts Pond Improvement Association.

For more information regarding the second session for tennis, please call Town Hall or check the town website.

Mrs. Crisler reported that the Griffin Park Committee met last week and will be in next month to update the Board. The drainage plan has been sent to the State and verbal approval has been given. Work should resume soon.

INTERVIEW: The Board interviewed Richard Drummond for a position on the Board of Adjustment.

The Board recessed the Board of Selectmen's meeting and opened the Board of Health meeting.

BOARD OF HEALTH: Mr. Flanders updated the Board on the failed septic system on parcel 13-D-120, which are the back units at the Manor Motel. Mr. Flanders stated that there were no permits issued and work was being done. Further, he has not approved the proposed plan for the system as he questions the usage. Mr. Messina and his engineer, Mr. Keach, both spoke and stated they felt their plan is correct and they are being unfairly delayed. It was explained that the State will not review a plan that Mr. Flanders has not approved.

The Board asked questions of all parties involved. Subjects of the discussion included: permits, what constitutes failure, usage, site plan, jurisdiction, delays, pumping, appeals and health concerns. The Board took a short break to check certain laws. When the meeting resumed, Mr. Flanders told the Board that he and Mr. Keach had reached an agreement.

Mr. Flanders stated that he will approve the plans for the septic system at 36 Roulston Road based on the following conditions:

• Water meter will be installed and usage will be monitored for a minimum of one year.
• Present septic tank will be pumped frequently.
• Replacement system will be installed within 45 days of notification of State approval.

Mr. Messina agreed to these conditions. Mrs. Crisler motioned and Ms Webber seconded to approve the plan as outlined by Mr. Flanders. Passed unanimously.

Mr. Doyle motioned and Ms Webber seconded to adjourn the Board of Health meeting and resume the Selectmen's meeting. Passed unanimously.

MINUTES: Mr. Doyle motioned and Ms Webber seconded to approve the minutes of June 26th as presented. Passed unanimously.

CORRESPONDENCE: Memorandum received from Douglass Barker, Emergency Management Director, regarding a request from the Merrimack Valley Chapter of the American Red Cross to use the Searles School during certain disaster situations. This request has been approved by the Historic Committee. Mr. Doyle motioned and Mrs. Crisler seconded to approve the request for use of Searles School as described above. Passed unanimously.

Road Bond - Mrs. Crisler motioned and Mr. Doyle seconded to approve a partial release of $263,389.20 from the road bond on Heritage Hill & Timberlane Roads. Passed unanimously.

Transfer Station First Half-Year Report was received from Wayne Bailey, Transfer Station Manager. Mr. Bailey stated that this will be a record year for both materials being shipped out and revenues being collected.

Letter received from the NH Municipal Association asking the Town to financially support an education/awareness campaign to amend the State Constitution to grant home rule powers to cities and towns. This will be Question 1 in the fall election. Mr. Hohenberger motioned to deny this request and stated that the Board has no right to try to influence voters. Mrs. Crisler seconded. Passed unanimously.

Letter received from the Windham Community Band thanking the Town for their donation.

OLD BUSINESS: Mr. Sullivan gave the following updates.

• Griffin Park Committee met last week and the plan for the drainage is complete and Mr. Turner concurs with it.
• The soil sample test results from various Town properties have been received and can be reviewed at the Town Hall.
• Two proposed signs for the Town Complex were given to the Board for their review and input at the August meeting.

NEW BUSINESS: None.

NON-PUBLIC SESSIONS: Mr. Doyle motioned and Ms Webber seconded to go into non-public session in accordance with RSA 91-A:3, IIa, c and d. Roll Call Vote - all members - yes. Subjects were personnel, reputations and land acquisition.

First Session - The Board, Mr. Sullivan and Mr. Abdinoor were in attendance. Subject was possible land acquisition. The Board discussed a potential land transfer and Mr. Sullivan will follow up.

Second Session - Mr. Doyle motioned and Ms Webber seconded to appoint Richard Drummond as an alternate member of the Board of Adjustment until June 2003. Passed unanimously.

Third Session - Ms Webber motioned and Mrs. Crisler seconded to approve an increase in hours for the custodial staff as requested by Mr. Sullivan pending resolution of a legal question regarding overtime thresholds. Passed 4-1 with Mr. Doyle opposed.

Fourth Session - The Board executed a Purchase and Sales Agreement for a potential land purchase.

Fifth Session - The Board discussed ongoing negotiations with the contractor for Griffin Park. The Board agreed to have Mr. Sullivan write the Committee a letter stating that the Selectmen want Mr. Turner and Mr. Sullivan to be a part of these negotiations.

Mr. Doyle motioned and Ms Webber seconded to adjourn. Meeting adjourned at approximately 10:30 pm.

Respectfully submitted,

Kathleen M. Davis
Administrative Assistant

NOTE: These minutes are prepared in draft form and have not been submitted to the Board for approval.