MEMBERS PRESENT: Galen Stearns, Carolyn Webber, Christopher Doyle, Margaret Crisler and Roger Hohenberger. David Sullivan, Town Administrator, was also present. Meeting commenced at 7:00 pm.

ANNOUNCEMENTS: Mr. Sullivan introduced Eric DeLong to the Board. Mr. DeLong is the new and first IT Director for the Town. The Board welcomed him and wished him well in this new position.

Mrs. Crisler announced the following upcoming events: Saturday, May 20th the Garden Club plant sale and the PTA Annual Duck Race will be held at the Town Common. The Strawberry Festival will be held on June 3rd with Miss Windham, Denise Hill in attendance to explain her program, Kids Helping Kids.

LIAISON REPORTS: Mrs. Crisler stated that the Technical Advisory Committee met with Mr. DeLong (IT Director) and Mr. Nelson (Adelphia) to discuss the new fiber optic loop for the Town and schools. The Schools are paying most of the cost and Adelphia is also contributing. Also, Adelphia is now taking orders for cable modems at a cost of $35 per month. Real internet connections will be available in 12 months or less.

Mrs. Crisler reported that the Planning Board has edited the last section of the Master Plan.

Mrs. Crisler noted that the Beach Cleanup is June 6th. Those participating will be eligible for early sign ups for activities and a drawing for 2 free beach passes.

GRIFFIN PARK UPDATE: Rick Hancock met with the Board to give an update of the progress with Griffin Park. The State has directed that a detention basin be installed to provide protection against a major drainage event. Mr. Hancock told the Board that the final cost is uncertain and that our clerk of the works, TF Moran, is developing these costs. They will check with the State to see if some modifications could be made to the plan to allow for some savings. The Committee hopes to reallocate monies within the existing budget.

Mr. Hancock stated that the Committee will be back before the Board with further information and to seek approval for this expenditure. They asked the Board to consider holding a special meeting to approve this before their next scheduled meeting on June 12th. Mr. Sullivan noted that this Thursday the Board will hold a joint meeting with the School Board and could consider it following that meeting.

Mr. Hancock noted that the work schedule has been delayed by recent heavy rains however some work began today.

Ms Webber questioned if the ground water for Johnson farm would be adversely affected. The Board and Mr. Nickerson discussed this in detail. It was noted that the Planning Board and State had reviewed the plans and they don't believe it will change the water flow but simply slow it and filter it. Eric Nickerson stated that the construction of the detention basin is a requirement of the site specific permit issued by the State.

FIRE STATION UPDATE: Chief Fruchtman told the Board that the new station is progressing quickly and that they will begin moving furnishings and equipment later this week. The finish pavement will be done tomorrow and the first working fire pole is installed. Most inside work is done and the outside work will be finished shortly. The dedication will be on June 24th with activities planned to make it a nice day for all.

The Chief noted the following activities planned by the Department.

A class of expecting parents for choosing the correct child safety seat will be held at the Fire Station on May 23rd. Attendance is limited so call to make your reservations at 434-4907. More classes will follow.

Fish & Game Class will hold a OHRV class on July 8th . Those interested need to make reservations through Fish & Game in Concord.

This Sunday there will be a live training house burn at the end of Morrison Road. The Chief invited the Board to tour the house before the burn to learn more about the procedure and the equipment. The Board agreed to do this on Wednesday.

Chief Fruchtman thanked the Boy Scouts for their efforts for the successful ice cream social - 500 - 600 attended.

In the very near future, a nationwide Haz Mat drill will be called and Windham will be participating.

INTERVIEWS: The Board interviewed the following volunteers for Town Boards and Committees: Earl Bartlett - Recreation, Steve Dirksen -Cable/Conservation and Jody Coppepa - Recreation.

MINUTES - Ms Webber motioned to approve the minutes of April 24, 26 and May 1, 2000. Mr. Doyle seconded. Passed unanimously.

CORRESPONDENCE: The Board received a letter from the Community Band requesting financial assistance ($600 per event) with three in-town concerts and two out-of-town events. The events are: Strawberry Festival (Windham), Festival NH (Hopkinton), Field of Dreams (Salem), Apple Festival (Windham) and the Christmas Tree Lighting (Windham).

Mrs. Crisler recapped the funding history. The Band was subsidized by the Town when part of Recreation but the Band is now independent of the Town. The Board still wishes to find some way to support the band and she believes this is a good vehicle to show the Town's support for town activities. Mr. Hohenberger motioned to allocate $1200 to support the in Town concerts. Mrs. Crisler seconded. Mr. Sullivan suggested supporting the Strawberry Festival and the event in Hopkinton as it was a state-wide event and would give good exposure for the band. The Board held a discussion regarding which events to support. Motion passed 3-2 with Mr. Doyle and Mr. Stearns opposed.

Mr. Hohenberger motioned to reconsider his previous motion. Mr. Doyle seconded. Passed unanimously. Mr. Hohenberger motioned to appropriate $1200 to support the Community Band for a minimum of Strawberry & Apple Festivals and Christmas tree lighting. Mr. Doyle seconded. Passed unanimously.

Memo from Police Chief Moeckel requesting authorization to trade the two cruisers being retired this year and the detective's vehicle for a minivan to serve as the detective's vehicle and storage for the crime scene tools. Chief Moeckel explained these needs and answered various questions from the Board. He stated that the even swap would be with MacMulkin for a one or two year old minivan with approximately 30,000 miles on it. Mr. Sullivan reminded the Board that the 2000 Town Meeting passed an advisory vote to have the Board consider using a former cruiser for extra transportation of seniors and disabled persons to doctor appointments. Mr. Doyle motioned and Ms Webber seconded to authorize the swap of the police vehicles for a late model, not to exceed two years, minivan with mileage not to exceed 35,000. Passed unanimously.

Mrs. Crisler noted that the webmaster asked if the web address could be put on town vehicles. Mr. Sullivan told the Board that the department heads did not endorse this. The Board took no further action.

INTERSTATE 93 UPDATE: Thomas Case, Wndham's Rockingham Planning Commission (RPAC) Representative gave the Board an update on various road projects as follows:

Spaulding Turnpike and Railroad in Nashua received the most funding from the latest round. Train stops in Plaistow and Route 97 were approved. No bike paths were funded under this plan. Mr. Case noted that this does not effect the prior approval for a bike path near Lowell Road which is awaiting the Town's matching of funds.

I-93 - Mr. Case is the RPC's representative on this Task Force. Meetings have been held to discuss this expansion project and possible railways in the State's right-of-ways, but this is in the very early stages for consideration. The proposed expansion of I-93 will use all available property. Future meetings will be held to discuss specified portions of I-93 expansion. The next meeting is on June 1st at the Fisk School in Salem at 6:00 pm.

OLD BUSINESS: Mr. Sullivan noted that the Board will be meeting with the School Board at 7:00 pm at the Cable Studio May 18th. This is a semi-annual joint meeting. Part of the agenda will deal with the Turtle Rock Road Emergency Lane issue.

Mr. Sullivan announced that the Memorial Day Parade will be held on May 29th - assembly at Center School 8:45 - parade begins at 9:30.

Mr. Sullivan told the Board that the Historic Committee has no problem with the Board granting non-profit status to the Windham Cooperative School to use the Searles Building. Mrs. Crisler motioned and Ms Webber seconded to approve this request and add them to the approved list. Passed unanimously.

NEW BUSINESS: Mr. Sullivan stated that at a recent meeting between representatives from Citizens Bank and himself, Mr. Skinner and Ms Davis, it was recommended that the Town be approved for a line of credit for up to $150,000 in anticipation of the collection of taxes in June, if needed. Mrs. Crisler motioned to authorize Mr. Sullivan to obtain a credit line up to $150,000 at 4.91% if needed. Mr. Hohenberger seconded. Passed unanimously.

Mr. Sullivan gave the Board a copy of proposed Personnel Policy changes which will be considered at the June 12th meeting.

Mr. Sullivan told the Board that at their meeting on June 12th, the proposed conveyance of the railroad beds to the Town will be discussed. All interested groups will be invited. The State has voted to convey the property to the town, but it must go to Town Meeting next March for approval. This will be the first discussion on this proposed conveyance.

Mr. Sullivan announced the summer meeting schedule for the Selectmen: June 12 and 26th, July 10th, August 7th and September 11 and 26th.

NON-PUBLIC SESSION: Mr. Doyle motioned and Mrs. Crisler seconded to go into non-public sessions in accordance with RSA 91-A:3, IIa. Roll call vote - all members - yes. The Board, Mr. Sullivan and the Cable Advisory Committee were in attendance for the first session and the Board and Mr. Sullivan were in attendance in the second session. Subjects were hiring.

Mr. Doyle motioned and Mr. Hohenberger motioned to approve hiring the recommended cable studio coordinator, contingent of successful completion of background, criminal check, and physical. Passed 4-1 with Ms Webber opposed.

Mr. Doyle motioned and Mrs. Crisler seconded to hire the candidate recommended by Mr. Sullivan and Mr. Turner for the assistant planner position, contingent of successful completion of background, criminal check, and physical. Passed unanimously.

Mr. Doyle motioned to adjourn and Ms Webber seconded. Meeting adjourned at approximately 10:15 pm.

Respectfully submitted,

Kathleen M. Davis
Administrative Assistant

NOTE: These minutes are prepared in draft form and have not been submitted to the Board for approval.