MEMBERS PRESENT: Galen Stearns, Carolyn Webber, Christopher Doyle, Margaret Crisler and Roger Hohenberger. David Sullivan, Town Administrator, was also present. Meeting commenced at 7:00 pm.

ANNOUNCEMENTS: None.

LIAISON REPORTS: Ms Webber reported that the Historic District/Heritage Commission met April 13, 2000. Their discussions included: Boy Scouts cleaning around the Simpson cellar, Bartley House restoring and/or rebuilding replica of same, BOCA codes, special characteristics of historical buildings, Campbell property, and developing a historic chapter in the master plan.

Roger Hohenberger reported on the Planning Board meeting at which they worked on the bylaws and considered a proposed 38 lot subdivision.

Margaret Crisler reported on Recreation matters - The Playground equipment has been cleaned and resealed, beach cleanup is scheduled for June 3rd and this Saturday the Easter Egg hunt will be held at 10 am.

FIRE STATION UPDATE: Chief Fruchtman told the Board that the new station is progressing well, and on the home stretch now. He gave the status on the kitchen, painting and that the location for the cistern has been moved to under the outbuilding. This will save money and allow for more capacity. The pole is not in but hopefully will arrive soon.

HazMat District's new trailer is in and will be fully operational in about a month. Also, the Chief noted that they hope to be in the new station in May and have a tentative dedication date of June 24th.

GRIFFIN PARK UPDATE: Frank Farmer noted that the significant actions since their last update were that the irrigation contract was awarded and site permits were obtained.

Dennis Butterfield gave the budget status and construction schedule noting that they experienced some weather delays. TF Moran is over seeing the project. Mr. Butterfield told the Board that they are hoping to have volunteers or companies donate their services for some of the future work.

David Aberizk of the Windham Baseball Association requested that the Baseball Association be able to reassess the field needs in Town and meet with the Griffin Park Committee on this issue. The Committee agreed to meet with them.

WAYNE BAILEY - INTERIM ROAD AGENT: Since appointment as interim road agent, Mr. Bailey told the Board that he has been reviewing the road situation and water issues. Mr. Bailey sent a memo to the Board regarding summer road maintenance. He recommended that the Board agree to have Devlin Construction (former road agent) and their contractors do the road work this season and waive the bid process. He said by the winter season, there would be a more formalized bid process in place.

Mrs. Crisler stated that she wanted the Board to review the roads and any proposed major road work, especially where trees and stone walls would be removed. Mr. Bailey suggested that the Board give approval for a number of miles of road work, but not specific roads at this time. The Board agreed to hold a workshop next Monday with Mr. Bailey to discuss these matters in detail. Ms Webber stated that she wants quotes from other contractors for this workshop.

MINUTES: Ms Webber motioned and Mr. Doyle seconded to accept the minutes of April 3rd as presented. Passed 4-0-1 with Mrs. Crisler abstaining.

CORRESPONDENCE: The first quarter report from the Transfer Station was received.

Letter of resignation from Dave Connors from the Conservation Commission. Mr. Hohenberger motioned and Ms Webber seconded to accept the resignation with regret. Passed unanimously.

Memo from Police Chief Moeckel stating that Car 8 has been taken out of service due to needed repairs. It had been used as a transport car only.

Letter of resignation from Deputy Fire Chief Davis effective immediately. Mr. Hohenberger motioned and Ms Webber seconded to accept the resignation. Passed unanimously.

OLD BUSINESS: Mrs. Crisler asked when the Board would make their selections for liaisons to Town boards and committees. This will be done at their next meeting and to give their selections to Mr. Sullivan. Mr. Sullivan told the Board that Mr. Barker would like to remain as representative for the HazMat District.

The Board discussed various possible meeting dates for their joint meeting with the School Board. The Board also agreed not to meet the week of Memorial Day. May meetings will be the 1st and 15th and June meetings will be the 5th and 19th.

Mr. Sullivan spoke with the Board regarding the tax software revision and noted that our present computer software company has only two customers left in NH and is concerned about our future support needs. He said that he will be looking at alternate software.

NEW BUSINESS: None.

NON-PUBLIC SESSIONS: Ms Webber motioned and Mr. Hohenberger seconded to go into non-public sessions in accordance with RSA 91-A:3, IIa, and c. Roll Call Vote - all members - yes. Subjects were personnel and reputations. The Board, Mr. Sullivan and Fire Chief Fruchtman were in attendance in the session dealing with Fire matters and the Board and Mr. Sullivan were present in the other sessions.

The Board agreed to authorize Chief Fruchtman to hire a temporary firefighter until a new Deputy Fire Chief is hired. The Board and Chief discussed the recruitment process for the deputy. The Board also approved the hiring of call firefighters as recommended by the Chief.

Mr. Doyle motioned and Ms Webber seconded to approve the new contract for the police prosecutor. Passed unanimously.

Mr. Hohenberger motioned and Mrs. Crisler seconded to approve the hiring of the beach staff as recommended. Passed unanimously.

The Board agreed to have an independent appraisal done on a parcel the Town may be interested in acquiring.

Mr. Hohenberger motioned to stay with the bid process for the cistern at the new Fire Station. Mr. Doyle seconded. Motion failed 2-3 with Mr. Stearns, Ms Webber and Mrs. Crisler opposed. Ms Webber motioned and Mrs. Crisler seconded to waive the bid process and accept the bid the Chief recommended. Passed 3-2 with Mr. Hohenberger and Mr. Doyle opposed.

Mr. Doyle motioned and Mrs. Crisler seconded to hire the applicant as recommended by Mr. Sullivan and members of the Technical Advisory Committee for the MIS position, pending normal background and medical checks. Passed 4-1 with Mr. Hohenberger opposed. Mr. Hohenberger stated he is opposed to the position, not the applicant.

Ms Webber motioned to adjourn. Mr. Doyle seconded. Meeting adjourned at approximately 9:30 pm.

Respectfully submitted,

Kathleen M. Davis
Administrative Assistant

NOTE: These minutes are prepared in draft form and have not been submitted to the Board for approval.